Procurement Solicitations

PROCUREMENT

SOLICITATIONS

The Florida Lottery's Current Procurements

Below are the Florida Lottery's current solicitations. Download the FREE Adobe Acrobat Reader to view files in PDF format.

SOLICITATION NUMBER	TYPE	DESCRIPTION	ISSUE DATE	CLOSING DATE
02-07/08	PMN	Public Meeting #6 - Instant Ticket Games & Related	04/28/2008	05/30/2008
05-07/08	PMN	Public Meeting #4 Banking Services & Related	05/12/2008	05/19/2008
05-07/08	PMN	Public Meeting #3 Banking Services & Related	05/06/2008	05/16/2008

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DEFINITIONS

Addendum: A document issued by the Lottery during a competitive solicitation which may include changes to specifications, terms and/or conditions, clarifications, and/or responses to Vendors' questions.

Informal Competitive Quote (ICQ): Method used by the Lottery when procuring merchandise to be awarded as prizes in a game or promotion. This process is a hybrid of an informal quotation process and the Invitation to Bid.

Invitation to Bid (ITB): This tool is used when the purchaser is capable of establishing precise specifications defining the commodity(s) required, or specifically defining the scope of work for which a contractual service is required. Cost is generally the factor for award. Usually used for the acquisition of commodities and simple services such as janitorial and pest control services.

Request for Proposal (RFP): This tool is used when the purchaser has a general idea of what is required and is incapable of specifically defining the scope of work for which the commodity or contractual service is required. The RFP includes functional or general specifications, statement of work, and evaluation criteria. Each proposal is evaluated using a point system with points given each proposal by an evaluation team. The evaluation team consists of at least three employees who have experience and knowledge in the program areas and service requirements for which contractual services and/or commodities are sought. The RFP is utilized when the qualifications of a vendor, its experience, methodology and approach to the project and its proposed staffing will need to be considered.

Invitation to Negotiate (ITN): This tool is a process that is ideal for the acquisition of commodities and/or services that involve rapidly changing technology, new emerging technology, or complex services. The ITN looks like, and can be structured like an RFP, but is more flexible. There still are evaluation criteria, an evaluation team, and ability for site visits, etc. The evaluation team consists of at least three employees who have experience and knowledge in the program areas and service requirements for which contractual services and/or commodities are sought.

Notice: A posting announcing a public meeting or formalizing a decision by the Lottery for a contract award resulting from either a competitive solicitation, a determination for single source contract award, or an emergency contract award.

For projects exceeding $50,000, the Florida Lottery issues a formal solicitation document which is posted/advertised on the world wide web. Interested vendors can access formal solicitations posted by other state of Florida agencies (as well as the Lottery's) on the Vendor Bid System.

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